Email to external users allows anyone to create an external account

Original Question

or Issue:

Environment:

• Product - FileCloud Server
• Version - Any
• Platform - Any

Defect or

Enhancement Number:

Settings > Policies > Default policy > User Policy > ‘Disable Invitations to New Users’ and

 ‘Create account on new user shares’ both set to ‘NO’

Resolution or

Workaround:

If you set the second setting to YES, a few things will happen:

1. An account will be created automatically for the user within the share
2. In that email it will send a PW for the user as well
3. The URL in the email will look different
   1. It will go from 

3. 1. 1. https://XXXXX/ui/core/index.html?shownewaccount=1#/
      2. to only showing https://XXXX

Some things to note though:

• You can still navigate to that URL if someone types in "ui/core/index.html?shownewaccount=1#/"
• Disable the "new account" button in the UI, if you want to hide external users to create a new account on their own

  • Disable new account creation

    Customization > Customization > General > Login.  Here you can disable the option to create new accounts on the user portal.  "Show New Account Button"

• Even if someone creates an external share somehow by finding that URL on your site, they will not have any permissions to view anything

  • Admin approval

    This dictates if admin approval is required or not when a new account is created.

    Account Approval - FileCloud Docs - Server

     

    Settings > Admin tab > Automatic Account Approval: Set it to something else besides 0